Library Student Worker Guide: Cash Register & Papercut

The cash register, currently, is a tab that automatically opens with Chrome (only on the computer to the left).The cash drawer is separate and below the counter. There is a key to lock it when the library is closed which is kept in the Altoids tin. The login for the cash register is 6 1s (or 1 forever, as I like to say).

How to use the computer cash register:

• Open the Circ Desk Cash Transaction Excel spreadsheet through this link or through the tab that automatically opens in Chrome. You will need to log in with your Gordon email and password. The computer to the left nearest the doors automatically opens this tab.

• Enter the date in the Date column.

• Enter the Type from the category; please spell it the same as it is written. For laminating pouches, just write #10, #14, or #6.

• Enter the Cost per Item for copies and pouches OR enter the amount of the fine or the amount someone is adding to Papercut.

• Enter the number of copies or pouches in the Quantity column. For fines or Papercut, enter "1."

• The Total Cost will automatically calculate. Do not edit this column.

• Collect cash from the customer and enter the amount in the Cash Given column.

• The amount of Change will automatically calculate. Do not edit this column.

• Use the key to open the cash drawer and give change.

Please still fill out the "Payment for Fines" form when dealing with fines. It's located on the desktop of the computer to the left.

If you have handled a 'Fine' transaction, go to the 'Forms' folder on the Desktop and choose 'Payments for Fines'. Make sure to put the date, the patrons barcode, how much they paid, and your initials in the spreadsheet. This needs to be done in conjunction with the cash register process.

• NOTE: Fines are capped at $10.00 (called the Max Fine). If a patron has a max fine, you will not be able to check materials out to them. You can have them come back when the Circulation Manager is at the desk and can force the action through or you can manually check it out to them by taking their barcode, name, and item(s) barcode(s) and filling out the information in the offline circulation form. Make sure to text or email the Circulation Manager so they can complete the checkout process. Also, if students pay off the max fine, the fine will not be cleared until the Circulation Manager manually clears the fine from their account. 

If you have handled a laminating transaction, make sure to give the patron the correct laminating sheet (#6, #10, or #14). They are located on a shelf under the physical cash register.

• Cost per laminating sheet
  • #6 - 10 cents
  • #10 - 25 cents
  • #14 - 35 cents

If a patron has added printer points to their account, go to papercut and add the points onto their account (doing this before you process the transaction on the cash register is easiest). You will need to plug in their last name and first name (ask for their ID), add the amount of money they are adding, then choose 'cash' or 'check'. Click the deposit button and the money should automatically be added to their account. 

• Accessing PaperCut: the papercut website is bookmarked on the bookmarks bar on the left desktop and is titled 'Printer Points'. Login using your Gordon username and password. Follow the instructions above to add points to a patrons account.