College Archives

Hours of Operation

Hours: 8:00 a.m. - 4:00 p.m., Monday - Friday. The Archives are closed during College holidays. 

Directions to Archives & Parking

The College Archives is located on the second floor (Rm 217) of the Jenks Library building. 

The easiest way to reach campus by car is from Rt. 128 N, exit 17. Turn left off the highway and head down Grapevine Rd until you reach the right turn into the main entrance into campus. Follow the road to the far end of the back parking lot. Park anywhere in this lot. Jenks Library is located in the last building on your right. 

Enter the building at the back door marked Jenks Library.  Continue to the end of the hallway and up one flights of stairs to the second floor. Turn left off the stairs and then right. The Archives is straight ahead, door is on the left.

Internet Access for Guests

Guests may sign into the Gordon GUEST network when visiting campus. Follow the instructions on your device once you click on this wifi option. 

Access

• The archives are open to the Gordon College community, visiting scholars, and (with some additional restrictions) the general public. Upon completion of the Registration Form, permission to use records normally will be granted to the researcher; however, the use of certain records is limited by legal, College, and/or donor restriction.
• In addition, the College Archives also reserves the right to restrict the use of records which are unprocessed, of exceptional value, or particularly fragile.
• Access to the College Archives is by appointment only. When setting up an appointment, please describe your research interests in as much detail as possible. Email archives@gordon.edu to schedule a visit.
• Materials do not circulate. All materials must be viewed in the College Archives reading room.

Handling Archival Materials

• No pens, markers, or highlighters may be used in the reading room. Please use only pencils.
• No food or drinks are allowed.
• Cameras or photographic equipment (phones) may be used with permission. 
• If handling any items from the Vining Collection, Special Collection, or other rare book, please make sure to wash and dry hands thoroughly before coming in contact with these materials.
• Researchers are requested to observe the following best practices when viewing materials:
  • Use one folder from a box at a time.
  • Maintain documents in the EXACT order they are arranged in each folder and box. If a document appears to be out of order or missing, the researcher should notify the Archives staff. Do not move or rearrange documents yourself.
  • Do not remove items from folders. If you need to show material to the Archives staff, bring the entire folder.
• Do not make marks of any kind of materials. Also, please do not erase or remove any marks you find on materials.
• Do not use any of your own paper as placeholders or otherwise leave paper in or between documents. The acid content in these papers can damage the documents. If you would like to temporarily save your place, please ask for acid-free placeholders.

Copying or Scanning Materials

• The Copyright Law of the United States (Title 17) provides rules for making copies or other reproductions of copyrighted material. Under certain conditions specified by law, libraries and archives are able to make copies or reproduce materials. One of these conditions is the copying of materials for the purposes of private study, scholarship, or research - also known as "fair use." Users who copy material in excess of fair use may result in copyright infringement. 
• The Archives will consider requests for copying and/or scanning of materials when such duplication can be done without injury to the material (must not be forced open) and does not violate copyright restrictions.
• With the permission of the Archives staff, some materials are available for researchers to take their own digital photographs. Flash photography is strictly prohibited.

Permission to Publish

• The Archives license copying for personal use only. Researchers agree that copies will not be reproduced, sold, or distributed to other individuals or repositories.
• If any other use is intended (publication or other reproduction), the researcher must acquire permission from the Archives. Appropriate citations will be required.